Privacy Policy

1. Information We Collect

Account Information

When you create an account, we collect your name, email address, and a password. If you configure a mailbox, we also collect your IMAP server credentials (username, password, server address, and port).

Email Metadata

We process email messages to classify them into categories (e.g., Safe Email, Newsletter, Promotional, Spam). We retain only the message ID to prevent duplicate processing. We do not store the content of your emails.

Usage Data

We may automatically collect certain information when you access the service, including your IP address, browser type, operating system, referring URLs, and pages viewed. This information is used to maintain and improve the service.

2. How We Use Your Information

• To provide, operate, and maintain the Post Guard AI service
• To classify and organize your incoming email messages
• To authenticate your identity and manage your account
• To communicate with you about your account or the service
• To detect, prevent, and address technical issues or security threats
• To comply with legal obligations

3. AI and Email Processing

Post Guard AI uses artificial intelligence to classify email messages. Email content processed by the AI is never used to train models. Classification is performed in real time, and no email body content is retained after processing.

4. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information. Your IMAP credentials (usernames and passwords) are encrypted in our databases. However, no method of transmission over the Internet or electronic storage is completely secure, and we cannot guarantee absolute security.

5. Data Retention

We retain your account information for as long as your account is active or as needed to provide you with the service. Email message IDs and classification statistics are retained to prevent duplicate processing and to provide you with usage reports. You may request deletion of your account and associated data at any time by contacting us.

6. Disclosure of Your Information

We do not sell, trade, or rent your personal information to third parties. We may disclose your information in the following circumstances:

• Legal Requirements: If required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).
• Protection of Rights: If we believe disclosure is necessary to protect our rights, your safety, or the safety of others, investigate fraud, or respond to a government request.
• Service Providers: We may share information with third-party vendors who perform services on our behalf, subject to confidentiality obligations.

7. Cookies and Tracking Technologies

We may use cookies and similar tracking technologies to maintain your session and remember your preferences. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, some features of the service may not function properly without cookies.

8. Third-Party Links

Our service may contain links to third-party websites or services that are not operated by us. We have no control over, and assume no responsibility for, the content, privacy policies, or practices of any third-party sites or services.

9. Children’s Privacy

Our service is not intended for use by anyone under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13, we will take steps to delete that information.

10. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your personal information
• Object to or restrict certain processing of your data
• Request portability of your data

To exercise any of these rights, please contact us using the information provided below.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the “Effective Date” at the top. You are advised to review this Privacy Policy periodically for any changes.